PTO Bylaws

By-Laws of Prospect Elementary School Parent Teacher Organization

Revised August 2015

Article I: Name

The name of this organization is the Prospect Elementary School Parent-Teacher Organization.

Article II: Objects

To promote the welfare of the children and youth in home, school, community, and place of worship.

To raise the standards of home life.

To secure adequate laws for the care and protection of children and youth.

To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, and social and spiritual education.

Article III: Basic Policies

Section 1. The objects of the organization are promoted through an educational program directed towards parents, teachers and the general public; and shall be developed through conferences, committees, projects and programs.

Section 2. This organization shall be non-commercial, non-sectarian and non-partisan. No commercial enterprise and no candidate shall be endorsed by it. Neither the name of the organization nor the names of its officers in their official capacities shall be used in any connection with a commercial concern or with any partisan interest or for any purpose other than the regular work of the organization.

Section 3. The organization shall work with the schools to provide quality education for all children and youth and shall seek to participate in the decision making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education.

Section 4. This organization may cooperate with other organizations and agencies active in child welfare, such as conference groups or coordinating councils, provided they make no commitments which bind their members groups.

Article IV: Membership and Dues

Section 1. Any person may become a member upon payment of dues as hereinafter provided.

Section 2. The annual dues shall be all-inclusive for membership in the local unity. The amount of dues may be change by a two-thirds vote of members present at a regular monthly meeting.

Article V: Officers and their Election

Section 1. The officers of this organization shall be a president, vice-president, a secretary, a treasurer, and a corresponding secretary. Terms running July 1st to June 30th.

Section 2. Nominations for officers shall be made by a nominating committee of at least three Executive Board members, elected by the organization one month prior to the election of the officers. The nominating committee shall report at the election meeting the name of at least one candidate for each office to be filled. The consent of each candidate must be obtained before his/her name is placed in nomination. Additional nominations may be made from the floor provided the consent of each candidate has been obtained before his/her name is placed in nomination. Voting shall not be limited to the nominees.

Section 3. A vacancy occurring in an office shall be filled by a vote of the members of the organization at the next regular meeting. In case a vacancy occurs in the office of president, the vice president shall give the notice of such election.

Article VI: Duties of Officers

Section 1. The president shall preside at all meetings of the organization and of the executive committee; shall be a member ex officio of all committees except the nominating committee; and shall perform all other duties usually pertaining to the office.

Section 2. The vice-president shall preside at all meetings of the organization and of the executive committee; shall perform the duties of the president in the absence of that officer. In the case the president is unable to finish the term of office, the first vice president will become president and the second vice president will become first vice president. A new second vice president must then be elected for the remainder of the term.

Section 3. The secretary shall keep a correct record of all meetings of the organization and of the executive committee and shall perform such other duties as may be delegated to him/her.

Section 4. The treasure shall receive all monies of the organization, shall keep an accurate record of receipts and expenditures; and shall pay out local funds only as authorize by the organization. The treasurer shall present a statement of account at every meeting of the organization and at other times when requested by the executive committees and at least two weeks before an annual meeting for a term of one year.

Section 5. The corresponding secretary:

  1. a. Conducts the correspondence of the organization,
  2. b. Notifies officers and committee members of their election
  3. c. Sends out notices of executive committee and other meetings.

Article VII: Meetings

Section1. A regular meeting of this organization shall be held the second Tuesday at 7:30 p.m. unless otherwise provided by the organization or the executive committee. Special meetings may be called by the executive committee. At the annual meeting annual reports shall be received and elected officers installed.

Section 2. The privedge of holding office, making motions, debating, and voting shall be limited to members of the origination whose dues are not in arrears.

Section 3. Seven members shall constitute a quorum.

Article VIII. Executive Committee

Section 1. The executive committee shall consist of the officers of the organization the chairperson of standing committees, and the principal of the school or a representative appointed by him or her. The members of the executive committee shall serve until their successors are appointed.

Section 2. The duties of the executive committee shall be:

  1. a. To transact necessary business in the intervals between organization meetings and such other business,
  2. b. To approve the plans of work of the standing committee,
  3. c. To present a report at the regular meeting of the organization,
  4. d. To appoint an auditor or an auditing committee at least two weeks before the annual meeting to audit the treasurers accounts,
  5. e. To prepare and submit to the organization for approval a budget for the fiscal year,
  6. f. To approve routine bills within the limits of the budget, such as postage – custodian fees – attendance awards for the month.

Section 3. Regular meetings of the executive committee shall be created by the executive committees as may be required to promote the objects and interests of the organizations. The chairmen of the standing committees shall be appointed by the president. The term of each chairmen shall be one year.

Section 2. The chairman of all standing committees shall present plans of work to the executive committee.

Article X: Rules of Order

The rules contained in the Roberts’ Rules of Order Revised shall govern this organization in all cases in which they are applicable in that they are not in conflict with these by-laws.

Article XI: Amendments

Section 1. These by-laws may be amended at any regular meeting or the organization by a two thirds vote of the members present and voting, provided that notice of the proposed amendment has been given at the previous regular meeting.

Prospect Elementary School PTO Membership September 2015-June2016